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Build compliance matrices in minutes with AI

Compliance Matrix Software

How it works:

Upload docs → AI agent understands requirements → Download a complete matrix

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Watch: Compliance Matrix Software overview

✔ Full AI understanding,
not keyword matching

DeepRFP’s agent reads structure, context, and intent to capture obligations accurately. No brittle dictionaries.

✔ Flexible definitions

Define what counts as an "item" for your matrix: obligations, scope boundaries, classifications, reviewer notes, risks, or feedback categories.

✔ Works beyond formal requests

Upload a buyer brief, meeting recap, client notes, SOW draft, email thread, or internal instructions. The AI agent still builds a tailored matrix.

AI compliance matrix software that auto-builds requirement-to-response matrices from your documents

How the AI Compliance Matrix Builder Works:

  • Upload documents (PDF, DOCX, XLSX) or notes (briefs, meeting summaries, SOW drafts).
  • Agent extracts requirements with full-text understanding (no keyword/dictionary rules).
  • Auto-groups into a requirements compliance matrix with IDs, source citations, rationale, and classification.
  • Export to Excel

Everything automatically, with an AI compliance matrix software that feels like working with a remote colleague. Just pass your inputs and get your requirements compliance matrix.

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Use Cases for Compliance Matrices

Essential for government contracts - Best practice in B2B

✔ Proposal compliance matrix

GovCon & B2B

✔ Contract compliance matrix

Post-award obligations

✔ Scope & classification matrices

Definitions, notes, feedback lanes

The Compliance Matrix Generator AI agent builds your matrices in minutes, while going much further than legacy tools that rely on dictionaries and keyword matching, because the AI really understands your documents.

You decide:

  • What is a “requirement”
  • Which categories to use when classifying requirements
  • The level of detail required for your matrices
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Frequently Asked Questions

A table that traces each requirement to your planned response or action, with source citation and categorization.

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A matrix focused on explicit requirements—each item shows the requirement text, where it came from, and how you’ll comply.

You can set your own definition for what is a “requirement”.

Check this AI Compliance Matrices agent out for free here >>

No. The AI agent generates a tailored matrix and exports to Excel if you want a sheet.

Test it yourself for free here >>

Yes. DeepRFP’s Compliance Matrix Generator agent is AI-driven, enabling more powerful use cases than legacy software.

It gives you control on the compliance and detail levels for your document creation while building your matrices automatically.

Check this AI Compliance Matrices agent out for free here >>

Yes. Upload a buyer brief, meeting recap, SOW draft, or internal instructions.

Check how well it does here for free.

Going with an AI compliance matrix software is smart because artificial intelligence allows for much comprehensive use cases.

Legacy tools, like the ones that use dictionaries to match keywords in potential requirements (those that are limited in their logic to “if it contains will/should/shall, tag it”), are a very inefficient way to build requirement matrices nowadays.

DeepRFP’s Compliance Matrix Generator AI agent is one of the top AI options because it allows for a full understanding of your documents, allowing you to decide the compliance and detail levels in your compliance documents.

Try it for free. No credit card required!

Note: This is proposal/bid-oriented compliance matrix software, not a regulatory compliance/GRC catalog.

Looking for something else? Explore everything in our AI RFP Software.

Templates & Examples

(Why You Don’t Need Them Anymore)

Looking for a compliance matrix template or Excel example? In the AI era, a fixed template is limiting. DeepRFP generates a tailored matrix for each opportunity and format (Excel included). If you still want a starting point, just pass your documents and run the Compliance Matrix Generator AI agent.

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✔ AI requirement extraction

More powerful use cases

✔ Custom definitions & categories

Truly your own compliance matrix

✔ AI compliance feedback

Flags, categories, importance.

  • Excel export: yes
  • Column presets: requirement ID, source verbatim, requirement yes/no, requirement type (categories), and AI feedback.
  • You can customize what the AI agent focuses on when building the matrices: “What’s a requirement according to you?”, “what categories should the AI use when classifying?”, “Anything else you want the AI to focus on?”
Try our Compliance Matrix Software Free ➔

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What other professionals say about DeepRFP Compliance Matrix Software

See for yourself…

DeepRFP Capterra reviews five stars badge

Ben P. — Head of Content, Computer & Network Security

★★★★★ 5.0

“AI RFP software made by a proposal writer, for proposal writers”

I first tried DeepRFP Pro on a short turnaround 24-page RFI and it pretty much paid for itself right away. The response was on-point and cogent and impressed my colleagues. I think it can generate a response that gets you 75% there and then of course you rewrite for voice and fine-tune…

Pros

  • Doesn’t hallucinate; drafts from the inputs you provide.
  • Built by a proposal writer; results read like real proposals.
  • Helpful for lean teams; speeds the whole proposal process.

Cons

  • UI felt a little basic at first, but easy to figure out once you get going.

DeepRFP Capterra reviews five stars badge

John S. — Business Development Director and Proposal Manager

★★★★★ 5.0

“DeepRFP -- The Best Proposal Writing Tool in the Industry”

This product is very intuitive. You upload a library of your winning proposals, load your RFP, and DeepRFP produces a red team review copy. It is as simple that. Try a trial run! It's free!!!

Pros

  • DeepRFP is magnificent!! If you write proposals, this product will save you an incredible amount of time and money. There are other products in the market, but you will pay more and the quality will not compare to DeepRFP. This was the best product I tested, but cost me the least amount of money!

Cons

  • I do not have any issues with this product. I reviewed dozens of products before deciding on this one.

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Richard – Chief Commercial Officer

I have been using your product for a few months to support our sales activity and have been really impressed so far. I am now interested in purchasing a few licences for my central strategic sales team.

A user testimonial for DeepRFP, highlighting the AI RFP response tool effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Kari – Proposal Writer

With this platform, I have significantly accelerated my proposal writing timelines while maintaining a high level of quality and professionalism – truly a game-changing asset in the fast-paced world of proposals.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
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Dr. Yaman – Founder writing grants

The platform is excellent, and we utilised it for preparing a grant application.

A user testimonial for DeepRFP, highlighting the AI RFP software effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Nasir – Proposals Director

We’ve started using DeepRFP and just wanted to advise that it is a nifty tool with a lot of potential.

A user testimonial for DeepRFP, highlighting the AI RFP software effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Mark – CEO and Government POC

Helps tremendously.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
Try our Compliance Matrix Software Free ➔

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Stephanie – Proposal Center Manager

I used the tool to clean-up some content in an Executive Summary that I was struggling with and the result was amazing to me. Much more concise and came across as a much better “pitch” for our win theme!

A user testimonial for DeepRFP, highlighting the AI RFP tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Mark – Bid Manager

My work are being sluggish about buying DeepRFP, so I am just gonna renewal my sub and find a way to expense it.

I’ve been a little lost without it.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
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👉 A summary of everything you can do with AI in proposals.

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