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Struggling with RFP nonsense?

Meet DeepRFP.

AI RFP Software​

to analyze RFPs and write winning proposals 80% faster!

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✔ AI-powered RFP software

Complete kit for analysis and writing

✔ Automate RFPs with AI software

Build better proposals faster

✔ RFP AI Software for Bids

Built by and for proposal pros

DeepRFP AI Proposal Software - proposal automation dashboard - Proposal Writer AI agent

✔ AI Proposal Writer

Write proposal drafts in minutes

✔ Automate business proposals

Using AI proposal software

✔ One of the best AI proposal tools

B2G and B2B proposal automation

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What other proposal pros and business owners say about DeepRFP

See for yourself…

DeepRFP Capterra reviews five stars badge

Ben P. — Head of Content, Computer & Network Security

★★★★★ 5.0

“AI RFP software made by a proposal writer, for proposal writers”

I first tried DeepRFP Pro on a short turnaround 24-page RFI and it pretty much paid for itself right away. The response was on-point and cogent and impressed my colleagues. I think it can generate a response that gets you 75% there and then of course you rewrite for voice and fine-tune…

Pros

  • Doesn’t hallucinate; drafts from the inputs you provide.
  • Built by a proposal writer; results read like real proposals.
  • Helpful for lean teams; speeds the whole proposal process.

Cons

  • UI felt a little basic at first, but easy to figure out once you get going.

Read the full review on Capterra

DeepRFP Capterra reviews five stars badge

John S. — Business Development Director and Proposal Manager

★★★★★ 5.0

“DeepRFP -- The Best Proposal Writing Tool in the Industry”

This product is very intuitive. You upload a library of your winning proposals, load your RFP, and DeepRFP produces a red team review copy. It is as simple that. Try a trial run! It's free!!!

Pros

  • DeepRFP is magnificent!! If you write proposals, this product will save you an incredible amount of time and money. There are other products in the market, but you will pay more and the quality will not compare to DeepRFP. This was the best product I tested, but cost me the least amount of money!

Cons

  • I do not have any issues with this product. I reviewed dozens of products before deciding on this one.

Read the full review on Capterra

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Richard – Chief Commercial Officer

I have been using your product for a few months to support our sales activity and have been really impressed so far. I am now interested in purchasing a few licences for my central strategic sales team.

A user testimonial for DeepRFP, highlighting the AI RFP response tool effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Kari – Proposal Writer

With this platform, I have significantly accelerated my proposal writing timelines while maintaining a high level of quality and professionalism – truly a game-changing asset in the fast-paced world of proposals.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
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Dr. Yaman – Founder writing grants

The platform is excellent, and we utilised it for preparing a grant application.

A user testimonial for DeepRFP, highlighting the AI RFP software effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Nasir – Proposals Director

We’ve started using DeepRFP and just wanted to advise that it is a nifty tool with a lot of potential.

A user testimonial for DeepRFP, highlighting the AI RFP software effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Mark – CEO and Government POC

Helps tremendously.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
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Stephanie – Proposal Center Manager

I used the tool to clean-up some content in an Executive Summary that I was struggling with and the result was amazing to me. Much more concise and came across as a much better “pitch” for our win theme!

A user testimonial for DeepRFP, highlighting the AI RFP tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.

Mark – Bid Manager

My work are being sluggish about buying DeepRFP, so I am just gonna renewal my sub and find a way to expense it.

I’ve been a little lost without it.

A user testimonial for DeepRFP, highlighting the AI RFP response tools effectiveness in AI proposal writing and RFP Automation. User is benefiting from the AI proposal generator, AI proposal writer, AI executive summary generator, AI compliance matrices, AI RFP analysis, and other AI proposal automation software and proposal writing AI tools for streamlined bidding and compliance processes.
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Win more bids with AI RFP Software

Start using AI-powered RFP software tools to draft compliant responses and automate RFPs in minutes. Perfect for small teams and busy business owners. No credit card needed.

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What DeepRFP AI RFP Software includes

AI RFP Response Generator

Get full and compliant drafts with our most used AI proposal agent. Automate RFP responses.

Government Proposal Software

Analyze RFPs, write proposals, and manage Government and public sector calls, bids, and solicitations with AI.

Compliance Matrix Software

AI-driven shredding and analysis for requirements, RFP compliance, and custom scopes.

RFQ Software

RFQ analysis and AI responses made easy. Automate filling RFQ/RFP forms from your content.

RFP Shredding Software

Turn any RFP into a structured spreadsheet and let AI analyze the opportunity for you

AI Proposal Generator

For B2B proposals without an RFP or any unsolicited proposal. Just pass your notes and let AI do the rest.

AI agents built for bids and proposals

Don’t struggle with chatbots and copilots. Just pass your inputs and let the AI work.

Virtual SMEs

AI-powered technical experts in 10+ fields for the more complex requests.

AI Color Reviews

Get feedback on compliance and impact from our AI specialized in proposals.

Multi-language

Write proposals in 28 languages through an English interface.

AI Editing & Reviewing

Rewrite and style your drafts to get impactful improvements in seconds.

Company Library

Get tailored responses that are relevant to your organization and clients.

True AI RFP Software

A suite of AI Agents and RFP AI Tools to:

  • Analyze RFPs (bid/no-bid)

  • Generate full RFP narrative responses (DOCX)

  • Review proposal drafts for improvements

  • Build compliance matrices (XLSX)

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Watch: AI RFP Software overview

What is an AI RFP software platform?

DeepRFP is an AI-powered RFP software platform that unifies request for proposal software, RFP automation software, and RFP writing software through AI RFP tools and agents. Teams analyze tender documents and generate response drafts in one place.

Workflow that actually saves time. Start with AI Agents for the heavy lift—review RFPs, produce 75%-ready drafts, and fill large questionnaires. Then switch to AI Tools to finish: polish, tighten, and ensure compliance.

DeepRFP’s RFP response automation software includes the following agents:

  • Proposal Writer: from RFP to narrative proposal response draft in minutes.
  • Questionnaire Responder: for form-like RFPs, automate filling RFQ/RFP forms from your content.
  • RFP Analyzer: report to support bid/no-bid decisions and early proposal planning.
  • Proposal Reviewer: analyze your proposal draft for compliance and overall quality.
  • Matrices Generators: compliance, shredding, custom analysis, and more.
RFP response and analysis automation AI agents included in the DeepRFP AI RFP Software

DeepRFP’s RFP response content automation software tools include:

  • RFP AI tools for writing: response to RFP requirements, questionnaires, outlines, and executive summaries.
  • Editing and Reviewing tools: RFP color reviews, response rewriting, response styling, summaries to word limits, and acronyms extraction.
  • Open-ended cases: ask DeepRFP anything with these tools
  • Virtual SMEs: AI tools to develop technical approaches.
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✔ AI bid writer

Write better proposals faster

✔ AI proposal tools and agents

The perfect workflow for tenders

✔ AI proposal automation

Made easy for proposal pros

We also hate when you have to book a sales call just to get a price, so here is ours.

See our plans ➔

Why AI RFP software matters now

In an ideal world, RFPs would be clear, your SMEs would send usable drafts on time, and management would fund a realistic bid/no-bid process.

You know that’s not the case.

Whether you’re a solo proposal consultant, part of a 5-person proposal team, or a business owner writing your own bids at 11 p.m., you’re dealing with the same mess: long RFPs, last-minute changes, and not enough hours.

That’s why AI RFP software and RFP automation software aren’t “nice to have” anymore—they’re how small teams stay in the game.

Using AI in proposal writing and RFP management

The right RFP software tools and AI RFP tools do the grunt work for you, so you can focus on strategy, win themes, and client conversations.

It’s the difference between teams that just submit compliant responses and teams that consistently win contracts.

Without AI RFP Software

✖ Endless hours dealing with RFP nonsense

✖ Time-wasting tasks kill your motivation

✖ Rushing to hit deadlines

✖ Nights and weekends lost to proposals

✖ Burnout for you and your team

With AI RFP Software

✔ Time back to work on what makes you win

✔ Space to think, not just react

✔ Better proposals faster

✔ More wins from the same team

✔ A shot at real work-life balance

RFPs and Proposals failed bidding pros and small business owners

Burned-out proposal managers, freelance bid writers, and small business owners are everywhere.

Procurement hasn’t helped:

  • RFPs due right after holidays
  • Conflicting requirements and formatting games
  • “Answer as per the solicitation” non-answers in Q&A
  • “Minor” last-day amendments that change everything

Leadership often makes it worse:

  • “Let’s bid for everything” as a strategy
  • Treating proposals as admin instead of revenue
  • No extra headcount, no RFP proposal software, but bigger targets

And SMEs? They’re busy too. Drafts arrive late, half-baked, or not at all.

You can’t fix procurement. You can’t rewrite your client’s process.
But you can use RFP response content automation software and AI RFP tools to protect your time and still submit strong bids.

What this looks like in practice

Did your SME give you a poor draft, late?
Use AI bid writing agents to turn it into a proper response in seconds.

Need to adapt reference content to a specific opportunity?
Pass your inputs and let the RFP automation software reshape it.

Not sure if an RFP is worth chasing?
Let an AI RFP analyzer get a strategic summary, risk flags, and a bid/no-bid recommendation in minutes.

Rely on compliance matrices and checklists?
Generate them instantly with AI instead of building them cell by cell.

You get the idea.

You’re still in control of strategy and final quality. The AI RFP software just clears the path so you can focus on the parts of the proposal only you can do.

Save yourself from the time-wasting hassles so you can bid (and live) better.

We stand with the people who actually do the work

Proposal consultants, freelance bid writers, lean in-house teams, and small business owners who still have to hit send.

You’re who we build DeepRFP for.

Thanks for reading and for giving DeepRFP a try. You can always email me if you have any questions at javi@deeprfp.com

I look forward to hearing from you.

Best,
Javi

Javier Escartin | Proposal Professional and DeepRFP Founder

Javier Escartin - DeepRFP Founder and Proposal Professional

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Frequently Asked Questions

About DeepRFP

Draft compliant proposals 10× faster with DeepRFP—the AI proposal software built for proposals.

Unlike generic chatbots like ChatGPT or Copilot, DeepRFP doesn’t need constant prompting or fine-tuning.

It’s not a chatbot; it’s a kit of smart, focused AI agents designed to handle real-world tasks like proposal drafts and tender analysis in one click. Even junior staff get wins on day one.

Try it yourself today for free. No credit card required >>

Yes. We never train any AI model on your data. Files stay encrypted, auto-purged after abuse checks, and we run on SOC 2-compliant US clouds.

There is a section dedicated to data privacy and security on the trial account that you can get for free here >>

  • Generate unlimited proposal drafts

  • Fill RFP Questionnaires

  • Run RFP-analysis agents

  • Add past proposals to your library

  • 1-click exports to Word and Excel

  • 20+ AI proposal tools

  • Create your free account >>

Upgrade to one of our monthly plans or save 20% on annual. Plans start at $75/month per user. Cancel anytime. No lock-ins, no hidden fees.

We don’t upgrade your account automatically. You’ll never be charged anything until you proactively subscribe.

Start without a credit card here >>

Customers report 50–80% time saved. Ex: a 60-page government bid drafted in 15 minutes and finished in 2 hrs, vs more than 20 hours manually.

But don’t take our word for it, try it for free!

DeepRFP gives you high-quality drafts tailored to each tender right out of the gate.

Besides, since you’re not starting from scratch, you get hours back to refine strategy, polish messaging, and boost win themes.

Better drafts, more time, stronger proposals. Here >>

Users typically recoup costs on the first day of use just because of the time savings.

Then, close one extra $100k deal and cover DeepRFP for years.

Better proposals faster mean more wins in less time.

Get your free trial account here >>

About AI RFP software & RFP tools

AI proposal software software cost ranges from hundreds of dollars per user per month for small teams to thousands on enterprise plans. DeepRFP is just $75 per user per month—billed monthly, cancel anytime.

You can try it for free.

AI RFP software uses artificial intelligence to streamline the proposal process. DeepRFP (which you can try for free) is a suite of AI tools and agents built for small business owners, proposal consultants, and lean RFP teams. Whether you’re responding to B2B or B2G bids, AI RFP tools help you generate higher-quality proposals, faster.

You need more than a chatbot. The best AI RFP software includes dedicated AI agents that manage complex workflows like DDQs, compliance, and proposal assembly. These tools offer context retention, reduce hallucinations, and help teams reuse knowledge intelligently.

Test it yourself for free here >>

Not necessarily. Tools like DeepRFP are designed to plug into your existing process. You can run agents on-demand for specific tasks—think automation for narrative responses, compliance docs, or questionnaires. It’s a flexible add-on, not a rip-and-replace.

Check how well it works for free.

Yes. DeepRFP offers a seven-day free RFP software trial with access to all AI RFP tools and RFP AI agents.

Try it for free. No credit card required!

They’re used interchangeably. In practice, an RFP platform like DeepRFP combines request for proposal software with RFP automation software to analyze documents, create responses, and manage compliance.

Check how well it works for free.

Prioritize AI native, RFP AI agents, flexible and affordable pricing, and automatic RFP compliance checks. See our best RFP software 2025 comparison for top RFP AI tools and platforms.

It automates RFP reviews, proposal drafting, and editing final responses, so writers spend more time on higher-value tasks.

Check DeepRFP for free here >>

Yes. Use the analyzer and response generator for RFQ software workflows to speed up accurate quotes.

Check how well it works for free.

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Free RFP software trial: try DeepRFP AI RFP agents and RFP response tools for free for seven days. No credit card required. Upgrade anytime. Ideal for small businesses and lean proposal teams.

Looking for the best RFP software 2025?

See the top RFP AI tools and best RFP platforms side-by-side. Best RFP software 2025 – Top RFP AI tools – Best RFP platforms – Top RFP AI solutions →

Hey!

It's Javi, the founder.

There’s one thing that has helped people a lot:

👉 A summary of everything you can do with AI in proposals.

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